Streamline operations, save money, and increase productivity when you adopt BPA as part of your everyday business practices

As a business owner, you’re always looking for ways to ensure your organization’s continuity, competitiveness, and growth. One way to do this is to have a business process automation (BPA) plan in place. 

BPA can help you streamline your operations, improve your efficiency, and free up your employees to focus on more strategic tasks. This article will take a closer look at what BPA is and how it can benefit your business.

What Is Business Process Automation?

Business process automation (BPA) is the use of technology to automate repetitive, time-consuming tasks. This can include anything from customer relationship management (CRM) to human resources (HR) to accounting and bookkeeping. The goal of BPA is to improve efficiency and productivity by eliminating manual processes and freeing up employees’ time to focus on more strategic tasks.

There are two types of BPA: robotic process automation (RPA) and intelligent process automation (IPA). RPA uses software bots to automate simple, repetitive tasks. IPA goes a step further by using artificial intelligence (AI) and machine learning to automate complex processes.

Examples of business process automation include:

  • Human Resources Onboarding: Electronic forms with automatic routing to appropriate departments cut down time for new employee onboarding.
  • Keeping Up With Accounts Payable: Vendors fill out forms electronically, they get routed to the right person, and everything is kept in a secure, searchable repository.
  • Managing Contracts: Centralized contract management streamlines the entire process, significantly saving time and money to process, revise, and sign contracts.

What Is Business Process Automation?

Business process automation (BPA) is the use of technology to automate repetitive, time-consuming tasks. This can include anything from customer relationship management (CRM) to human resources (HR) to accounting and bookkeeping. The goal of BPA is to improve efficiency and productivity by eliminating manual processes and freeing up employees’ time to focus on more strategic tasks.

There are two types of BPA: robotic process automation (RPA) and intelligent process automation (IPA). RPA uses software bots to automate simple, repetitive tasks. IPA goes a step further by using artificial intelligence (AI) and machine learning to automate complex processes.

Examples of business process automation include:

  • Human Resources Onboarding: Electronic forms with automatic routing to appropriate departments cut down time for new employee onboarding.
  • Keeping Up With Accounts Payable: Vendors fill out forms electronically, they get routed to the right person, and everything is kept in a secure, searchable repository.
  • Managing Contracts: Centralized contract management streamlines the entire process, significantly saving time and money to process, revise, and sign contracts.

Benefits of Business Process Automation

Benefits of Business Process Automation

BPA can offer a number of benefits for businesses of all sizes, including:

  • Improved Efficiency: BPA can help you eliminate manual processes and speed up decision-making by automating repetitive tasks.
  • Better-Quality Data By automating data entry, you can reduce errors and improve the accuracy of your information.
  • Increased Compliance: BPA can help you meet industry regulations by automating compliance-related tasks.
  • Cost Savings: BPA can help you save money on labor costs by eliminating the need for manual processes.
  • Improved Customer Service: By automating customer service tasks, you can improve your response time and resolve issues more quickly.

Business process automation allows workers to move away from the ordinary, everyday tasks and instead focus on moving the business forward. Your employees can finally reach their true potential, leading to a positive impact on overall productivity. Such changes build off each other to create a cycle that results in increased profitability and a significant advantage over your competition.

Business process automation allows workers to move away from the ordinary, everyday tasks and instead focus on moving the business forward. Your employees can finally reach their true potential, leading to a positive impact on overall productivity. Such changes build off each other to create a cycle that results in increased profitability and a significant advantage over your competition.

When Should You Implement BPA?

If you’re not sure about implementing BPA, you’re not the only one. There are many companies out there that think automation is unnecessary, but the truth is that it’s part of the future of business, whatever the industry.

On the other hand, if you’re thinking about implementing process automation in your business, there are a few things to keep in mind. First, you need to have a clear understanding of your business processes. This will allow you to identify which tasks are best suited for automation. Anything repetitive, like communicating updates or shift scheduling, can all benefit from automation. GLXY Software Solutions can help with automating some tasks to free up employee time so they can focus on the real work at hand.

Second, you need to have buy-in from upper management. Once you’ve identified the benefits of process automation, it will be easier to get capital from those who hold the purse strings. For example, according to the Harvard Business Review, there is a leading consumer credit provider that saved over $160 million purely due to automating several processes. Another company, an agricultural business, experienced a 75% increase in productivity.

Finally, you need to have the right technology in place. The type of technology you’ll need will depend on the scale and complexity of the processes you’re looking to automate. A centralized hub, like the one provided by GLXY Software Solutions, that can scale with your business is critical in successfully implementing BPA.

Ultimately, BPA should be applied when there is a need to improve efficiency or effectiveness in a business process. It can be used to automate simple or complex processes. In some cases, it may even be possible to completely eliminate a process through BPA. However, it’s important to keep in mind that BPA is not a cure-all. It should be used in conjunction with other process improvement initiatives to achieve the best results.

When Should You Implement BPA?

If you’re not sure about implementing BPA, you’re not the only one. There are many companies out there that think automation is unnecessary, but the truth is that it’s part of the future of business, whatever the industry.

On the other hand, if you’re thinking about implementing process automation in your business, there are a few things to keep in mind. First, you need to have a clear understanding of your business processes. This will allow you to identify which tasks are best suited for automation. Anything repetitive, like communicating updates or shift scheduling, can all benefit from automation. GLXY Software Solutions can help with automating some tasks to free up employee time so they can focus on the real work at hand.

Second, you need to have buy-in from upper management. Once you’ve identified the benefits of process automation, it will be easier to get capital from those who hold the purse strings. For example, according to the Harvard Business Review, there is a leading consumer credit provider that saved over $160 million purely due to automating several processes. Another company, an agricultural business, experienced a 75% increase in productivity.

Finally, you need to have the right technology in place. The type of technology you’ll need will depend on the scale and complexity of the processes you’re looking to automate. A centralized hub, like the one provided by GLXY Software Solutions, that can scale with your business is critical in successfully implementing BPA.

Ultimately, BPA should be applied when there is a need to improve efficiency or effectiveness in a business process. It can be used to automate simple or complex processes. In some cases, it may even be possible to completely eliminate a process through BPA. However, it’s important to keep in mind that BPA is not a cure-all. It should be used in conjunction with other process improvement initiatives to achieve the best results.

How To Implement Business Process Automation

How To Implement Business Process Automation

If you’re ready to implement BPA in your business, there are a few things you need to do: 

  1. Define Your Goals: What do you hope to achieve with BPA? Do you want to improve efficiency, quality, or compliance? Once you know your goals, you can develop a plan to achieve them. 
  2. Assess Your Current Processes: Take a close look at your current processes and identify areas where BPA can be implemented. Purchase orders, accounts receivable, HR onboarding, and accounts payable are all excellent contenders for automation. 
  3. Choose the Right Technology: There are a variety of BPA tools available, so it’s important to choose the one that best meets your needs. GLXY Software Solutions provides several options to automate your processes, such as purchase orders and accounts payable.
  4. Train Your Employees: Once you’ve implemented BPA, be sure to train your employees on how to use the new technology.
  5. Monitor and Adjust: BPA is not a static solution. As your business changes, you may need to adjust your BPA implementation.

Business process automation can offer a number of benefits for businesses of all sizes. When implemented correctly, it can improve efficiency, quality, compliance, and cost savings. For example, upwards of 90% of employees feel burdened with repetitive tasks that can be otherwise automated. As many as 68% of employees also feel overloaded with their workload because of these particular tasks, which is why BPA is something that should be implemented as soon as possible.

Business process automation can offer a number of benefits for businesses of all sizes. When implemented correctly, it can improve efficiency, quality, compliance, and cost savings. For example, upwards of 90% of employees feel burdened with repetitive tasks that can be otherwise automated. As many as 68% of employees also feel overloaded with their workload because of these particular tasks, which is why BPA is something that should be implemented as soon as possible.

The Future of Automation in Business

The Future of Automation in Business

Process automation is only going to become more important in the years to come. As businesses strive for greater efficiency and productivity, they will increasingly turn to process automation to get the job done. In fact, according to a recent study by Forrester, process automation will be a $6.5 billion industry by 2025. 

RPA is one of the most exciting developments in business process automation today. This type of automation has the potential to transform businesses by drastically reducing costs and increasing efficiency. 

The best business leaders recognized that BPA would have a leading role years ago, but only through recent advancements has it become a reality. Falling costs contribute to more companies embracing automation, and barriers continue to be broken, leading to greater profitability.

The Bottom Line

The Bottom Line

Business process automation can offer a number of benefits for businesses of all sizes. By automating repetitive tasks, businesses can improve efficiency, quality, and compliance. BPA can also help businesses save money while improving the customer experience. 

If you’ve decided you’re ready to implement BPA in your business, don’t forget to define your goals, observe and assess current processes, select the tech that fits your needs, and most of all, train your employees.

However, it’s important to keep in mind that BPA is not a cure-all. It should be used in conjunction with other process improvement initiatives to achieve the best results. Process automation is only going to become more important in the years to come, so it’s in every business’s best interest to consider implementation sooner than later.

However, it’s important to keep in mind that BPA is not a cure-all. It should be used in conjunction with other process improvement initiatives to achieve the best results. Process automation is only going to become more important in the years to come, so it’s in every business’s best interest to consider implementation sooner than later.

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